Colligo Truth #1: Colligo Contributor Add-In for Outlook improves the adoption of SharePoint and quality of metadata
As Joel Oleson mentioned in his last post, it is really important to make an email management solution attractive to end users (to ensure it gets used), while providing a mechanism to set metadata (for search) and content type (for retention).
Colligo Contributor Add-In for Outlook enables users to drag-and-drop emails and attachments right into Outlook folders that are synced to SharePoint document libraries. It’s easy to use because it supports the familiar Outlook operations, so information workers readily adopt it to move selected content to SharePoint.
Contributor Add-In also supports the manual application of metadata or automatic application of folder-level metadata. It is ideal for both compliance and collaboration applications since it extracts all the properties from emails (To, From, Subject, Date, etc.) and saves them as metadata. Users can select the content type so that hold periods can be specified. All emails moved through Colligo Contributor are saved in the .MSG format, so they can be easily opened again using Outlook.
